Job Snapshot


Location:
Tokyo
Employment Type:
Permanent
Job ID:
521212

Job Summary

  • Procurement Experience in Global Organization
  • Vendor Management and Selection
  • Business IT exposure and understanding of RFP/RFX procedure

Job Purpose:
Transform and act on vendor management (including Region/Global) in line with Operation sourcing strategy for Operational organization with best practices and increase its maturity.

Key Accountability:

Vendor Management:
- Manage external vendors in alignment with Operational Sourcing Strategy (external sourcing strategy implementation)
- Build proper business relationship with external service providers and support internal stakeholders to have them execute business effectively and efficiency by utilizing external services
Vendor selection and Cost Efficiency:
- Select proper vendor to ensure expected level of quality and services through vendor management
- Seek cost efficiency opportunities through RFX processes and vendor negotiation with strict review for unit price, volume and specification requirements

Contract Management:
- Manage operation contract as a whole including data management, communication with vendors as well as relevant departments and process improvements
Management Reporting:
- Produce vendor dashboard for executive reporting with trend analysis as well as problem statement if any
- Timely update team operation manual and intranet information, share with relevant internal stakeholders

Roles and Responsibilities:
- Execute assigned tasks as an experienced professional possessing a high level of knowledge and skill in a specific field
- List up, measure and monitor status and progress of key indicators of teams
- Utilize accumulate skills and provide expert advice/insight in own function area
- As an experienced individual contributor, drive initiatives for assigned area and create value through execution of tasks
- Supervise a small team and small projects/initiatives

Specific Activities:
- Services renewal and termination confirmation with operations stakeholders
- Estimation taking to vendors and negotiations
- Vendor / Souring recommendation
- RFQ/RFx Support
- Regular Approval Documents creation and arranging for signature
- New vendor registration
- Vendor outsourcing review support
- Tax treaty forms request support
- Payment information sheet preparation

General Requirements Needed:
- Bachelor degree preferred
- Fluent in Japanese and business level English (TOEIC above 730)
- Minimum 5 years business experiences in procurement/ vendor management
- Experience leading a team or initiative within an organization
- Monitor and create reporting for assigned tasks with clear insight and in-depth knowledge, and propose corrective action with arrangement of proper decision making processes for direction